Commitment to the Protection of Privacy
All staff and volunteers will follow the Southridge Privacy Policy and practices to ensure that all information gained in the course of their employment or involvement is kept confidential.
Southridge Privacy Statement
Southridge Community Church is committed to protecting your right to privacy. The personal information you share with Southridge will be used to support the ministry of the church.
Why do we gather personal information?
When people share information with Southridge, they are authorizing us to use it only for the following purposes:
Safety and security Relationship building
Ministry involvement as volunteer Giving activities
Research, planning and education Program and service registration
Assess participant needs and eligibility Employment relations
Legal, regulatory and contractual requirements
Southridge Community Church staff and volunteers having access to personal information are required to follow the ten fair information principles and steps for implementing these principles, in keeping with privacy laws.
PRINCIPLE 1 - Accountability
Southridge Community Church is responsible for personal information under its control and shall designate an individual or individuals who are accountable for compliance with established privacy principles.
PRINCIPLE 2 - Identifying Purposes
Southridge Community Church shall identify the purposes for collecting personal information before or at the time personal information is collected.
PRINCIPLE 3 - Consent
The knowledge and consent of an individual is required for the collection, use, or disclosure of personal information, except where not required by law (seeExceptions).
Exceptions
Southridge Community Church may collect, use or disclose information without an individual’s prior knowledge or consent in certain circumstances permitted by law.
For example, we may collect, use or disclose personal information without prior knowledge or consent, if it is clearly in the best interest of the individual to do so, such as in an emergency situation where the life, health or security of an individual is threatened.
Southridge Community Church may disclose personal information without prior knowledge or consent of the individual:
- to a lawyer or other legal representative of Southridge Community Church
- to a government body or agency in certain circumstances;
- to collect a debt, or comply with a subpoena, warrant or other court order,
or as may be otherwise required by law;
- in circumstances otherwise permitted by law.
PRINCIPLE 4 - Limiting Collection
Southridge Community Church shall limit the collection of personal information to that which is necessary for the purposes identified by Southridge Community Church. Information shall be collected by fair and lawful means.
PRINCIPLE 5 - Limiting Use, Disclosure, and Retention
Southridge Community Church shall not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfilment of those purposes.
PRINCIPLE 6 - Accuracy
Personal information shall be as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used.
PRINCIPLE 7 - Safeguards
Southridge Community Church shall protect personal information by security safeguards appropriate to the sensitivity of the information.
PRINCIPLE 8 - Openness
Southridge Community Church shall make readily available to individuals, information about its procedures and practices relating to the management of personal information.
PRINCIPLE 9 - Individual Access
Southridge Community Church shall, upon request, inform an individual of the existence, use and disclosure of his or her personal information and shall give the individual access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
PRINCIPLE 10 - Challenging Compliance
An individual shall be able to address a challenge concerning compliance with the above principles to the designated persons accountable for Southridge Community Church compliance.
For further details on our policy contact info@southridgechurch.ca or call (905) 682-9901